{"id":2062,"date":"2024-03-14T17:46:52","date_gmt":"2024-03-14T17:46:52","guid":{"rendered":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/?page_id=2062"},"modified":"2026-05-22T02:31:40","modified_gmt":"2026-05-22T02:31:40","slug":"collaborating-in-gc-forms","status":"publish","type":"page","link":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/collaborating-in-gc-forms\/","title":{"rendered":"Collaborating in GC Forms"},"content":{"rendered":"\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#collaborate-on-draft\" data-type=\"internal\" data-id=\"#collaborate-on-draft\">Collaborating on a draft form<\/a><\/li>\n\n\n\n<li><a href=\"#share-access-published\" data-type=\"internal\" data-id=\"#h-2-share-access-published\">Sharing access to a published form&#8217;s responses<\/a><\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"collaborate-on-draft\"><strong>To collaborate on a draft<\/strong>:<\/h2>\n\n\n\n<p>GC Forms does not have a simultaneous collaboration feature for editing a draft form together at the same time. However, you can now add multiple people to a draft form and edit sequentially, with each person on a form able to take over editing when needed.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Sign in to <a href=\"https:\/\/forms-formulaires.alpha.canada.ca\/\">GC Forms<\/a>.<\/li>\n\n\n\n<li>In <a href=\"https:\/\/forms-formulaires.alpha.canada.ca\/en\/forms\/drafts\">Forms<\/a>, select the draft form you want to share with colleagues.<\/li>\n\n\n\n<li>In the top menu, select \u201cShare\u201d.<\/li>\n\n\n\n<li>Enter the email address of a colleague to invite them to the form.\n<ul class=\"wp-block-list\">\n<li>This must be an individual email address belonging to an employee, not a shared inbox. (Press enter, add a comma, hit space to add multiple emails)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Your colleague will receive an email notification to join you on the form from their account.<\/li>\n\n\n\n<li>Once one of you is editing the form, the other person will be prevented from entering the form until they decide to takeover editing. <\/li>\n<\/ol>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Only one person can be actively partaking in work on the form at a given time, whether it be editing, previewing, or modifying settings. <\/p>\n\n\n\n<p>If you prefer to send a separate unlinked copy of the form to a colleague, and not to share ownership, you can download the JSON file in settings and have your colleague re-upload the form file on their account.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"share-access-published\"><strong>To share access to a published form<\/strong>&#8216;s responses:<\/h2>\n\n\n\n<p>It is also possible to have multiple people get access to a form once it\u2019s published. This is especially helpful if the responsibility of downloading responses is shared by many colleagues.<\/p>\n\n\n\n<p><strong>To share the responsibility of retrieving responses you download from GC Forms<\/strong>:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Sign in to <a href=\"https:\/\/forms-formulaires.alpha.canada.ca\/\">GC Forms<\/a>.<\/li>\n\n\n\n<li>Ensure all people involved also have GC Forms accounts.<\/li>\n\n\n\n<li>In <a href=\"https:\/\/forms-formulaires.alpha.canada.ca\/en\/forms\/drafts\">Forms<\/a>, select the published form you want to share access to. <\/li>\n\n\n\n<li>In the top menu select &#8220;Share&#8221; or in &#8220;Responses&#8221;, select &#8220;Manage access&#8221;.<\/li>\n\n\n\n<li>Enter the email address of another GC Forms account within your department or agency to invite them to help you manage responses.\n<ul class=\"wp-block-list\">\n<li>This must be an individual email address belonging to an employee, not a shared inbox.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p><strong>For any issues related to shared access:<\/strong><\/p>\n\n\n\n<p>Contact the&nbsp;<a href=\"https:\/\/forms-formulaires.alpha.canada.ca\/en\/form-builder\/support\">Support team<\/a>&nbsp;with the email addresses that will need to access the published form together, as well as the URL link of the form. We will do our best to get back to you within 2 business days.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#5c4ea2\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading has-text-align-center has-white-color has-text-color has-link-color wp-elements-7d5a092a42fd10f23616edc960f11755\" id=\"h-didn-t-find-what-you-re-looking-for\">Didn&#8217;t find what you&#8217;re looking for?<\/h2>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-26 wp-block-buttons-is-layout-flex\">\n   <div class=\"wp-block-button is-style-outline has-text-align-center has-custom-font-size has-regular-font-size\" style=\"font-style:normal;font-weight:400\">\n      <a href=\"https:\/\/forms-formulaires.alpha.canada.ca\/en\/form-builder\/support\" target=\"_blank\" aria-labelledby=\"Contact the support team\" class=\"wp-block-button__link has-primary-blue-color has-white-background-color has-text-color has-background wp-element-button\" style=\"margin-top:16px;border-radius:6px;padding-top:6px;padding-right:16px;padding-bottom:6px;padding-left:16px\" rel=\"noopener\">Contact the support team<img decoding=\"async\" src=\"https:\/\/articles.alpha.canada.ca\/uploads\/sites\/11\/2023\/09\/external-icon-1.svg\" style=\"margin-left: 8px;height:20px;width:20px\" alt=\"\" aria-hidden=\"true\"><\/a>\n   <\/div>\n<\/div>\n<\/br>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>To collaborate on a draft: GC Forms does not have a simultaneous collaboration feature for editing a draft form together at the same time. However, you can now add multiple people to a draft form and edit sequentially, with each person on a form able to take over editing when needed. Only one person can\u2026 <a class=\"read-more\" href=\"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/collaborating-in-gc-forms\/\">Read more<span class=\"wb-sl\"> of Collaborating in GC Forms<\/span><\/a><\/p>\n","protected":false},"author":235,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2062","page","type-page","status-publish","hentry"],"slug_en":"collaborating-in-gc-forms","slug_fr":"collaborer-dans-formulaires-gc","id_en":2062,"id_fr":2157,"lang":"en","_links":{"self":[{"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/pages\/2062","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/users\/235"}],"replies":[{"embeddable":true,"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/comments?post=2062"}],"version-history":[{"count":24,"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/pages\/2062\/revisions"}],"predecessor-version":[{"id":3378,"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/pages\/2062\/revisions\/3378"}],"wp:attachment":[{"href":"https:\/\/articles.alpha.canada.ca\/forms-formulaires\/wp-json\/wp\/v2\/media?parent=2062"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}